Save Time & Money on Site Selection

Before you sign a contract with your event site, it’s critical to ensure your audience AND all the necessary technical equipment will fit in the space. Venues throughout the world primarily look at maximizing the room with audience seats, NOT production elements—such as staging, rigging, and other specifications.

We see many venues giving clients detailed room capacity charts, confirming that the attendee count will fit, but venue floorplan software doesn’t typically account for production needs. To help prevent a costly headache, our Technical Directors are happy to accompany you on site visits to analyze the space. We can tell almost immediately if your event will fit properly, and we’ll even create exact floorplans in real time with our specialized CAD software so you can feel confident that your event vision can be produced in the venue you’re considering.

While onsite, our Technical Directors will also visit the loading dock, which is one of the biggest pieces of the live event puzzle. If vendors can’t easily get into the event space, it creates longer load-in times, traffic jams for services elevators, and added labor overtime. Finally, when you involve EPS Events during the site selection process, our Technical Directors will help negotiate venue exclusivity items such as power, rigging, internet, meeting rooms, and more, trimming your overall budget.

Through our technical assessments and logistical advice offered during site selection, we can help ensure all your event needs are met, answer all your questions, and eliminate costly surprises BEFORE you sign the contract.

Here to Help You Successfully Plan & Execute Upcoming Events

As you plan your early 2026 events, choose EPS Events—an experienced, full-service event agency and a trusted partner committed to your success! Whether it's a quarterly meeting, year-end celebration, new year sales kick off, industry conference, or other live, experiential, incentive, or exhibit event, we've got you covered—from conception to execution! We take the time to really understand your needs to ensure your satisfaction and prevent costly surprises, while delivering award-winning creative and technical design.